Media Planning | Tampa

Media Coordinator

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Job description.


Day to day management of invoice reconciliation for media buys across all Digital and Social channels
Validation of Insertion Order, completed invoices from Billing Portal, and raw billing data
Collaborate with Accounting and Media Planning to solve for billing needs; cross office communication
Utilize and maintain integrity of databases and other digital tools by: Preparing and checking monthly client billing, confirming accurate monthly buys within the agency accounting system while maintaining and updating monthly billing reconciliation records
Prepare routine billing reports/spreadsheets for partners and internal supervisors’ reference
Work directly with media partners to resolve invoice discrepancies while maintaining clear and effective internal and external partner communications.
Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.
Respond to common billing inquiries from clients, co-workers, and/or supervisor in a timely manner.
Manage and schedule meetings, appointments and travel
Prepare expense reports; facilitate getting proper signatures and back up documentation for approval


Proven self-starter who has strong attention to detail, demonstrates strong initiative and has the ability to think critically while working with limited supervision
Strong account reconciliation, problem solving, and root cause analysis skills
Excellent written/oral communication skills
Strong numerical and troubleshoot skills
Efficient and effective time management and organizational skills – demonstrates ability to manage multiple tasks, meet deadlines and understands a sense of urgency
Experience in a high transaction billing environment, or previous experience in accounting or bookkeeping
Proficiency in Microsoft Excel; experience in Word and PowerPoint
Ability to embrace new technologies and digital tools
Bachelor degree preferred but not required
The ability to work well with a team; and also work independently
Optimal professional presence in person and on the phone
Customer service oriented – must be comfortable meeting and engaging with new people, very flexible and expect changes

Ability to work overtime as needed